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Project Coordinator

Reports to: Chief Business Officer

Summary:
This position will be an integral member of the Biocom Purchasing Group and other internal teams within Biocom. This position requires an individual who shows initiative, exercises independent judgment, strong organizational and analytical skills, multi-tasks, with exceptional communication and interpersonal skills.

The individual must have project management and administrative support skills with knowledge of administrative procedures and processes and a demonstrated background supporting management and staff and interfacing with various levels of audiences including Board members and the public. This individual will be intimately involved in many of the key projects under the purview of the Chief Business Officer and must be able to manage sensitive business information in a professional and trustworthy manner.

Key Duties & Responsibilities:

  • Provide administrative support and project coordination for Chief Business Officer;
  • Plan and coordinate related on-site and off-site meetings and events involving multiple external visitor participants and/or internal colleagues from other company locations (book meeting facilities and A/V services, order/prepare meeting supplies, coordinate catering services and menus and arrange for other special needs as required by the meeting sponsors);
  • Provide support with pre, during, and post event logistics;
  • Provide logistical support for Board of Director’s and PG Committee meetings, including, but not limited to organization, equipment testing, meeting set-up and clean-up, meals, and preparation and distribution of information;
  • Assist Managing Director with coordination of projects and communication with Purchasing Group suppliers and other strategic partners;
  • Prepare, edits, proofreads, and processes a variety of routine to complex documents and correspondence including forms, memos, financial and team reports; completes critical, time-sensitive, and/or confidential documentation for internal and external stakeholders.

Qualifications:

  • Associates Degree required; Bachelor’s degree preferred;
  • Minimum 3 years’ experience in project management, administrative support or similar discipline
  • Able to quickly and proactively step in and handle challenging situations. Works with a strong sense of personal accountability and urgency;
  • Ability to make decisions, prioritize workload, and multi-task while maintaining high attention to detail. Drives responsibilities through to their completion. Removes obstacles and eliminates waste.
  • High level of discretion and confidentiality;
  • Must have excellent follow-up and follow-through skills;
  • Excellent interpersonal skills across a range of contacts including high-level executives, board members, members, vendors, staff, and volunteers. Includes effectively employing tact, integrity, confidentiality, diplomacy and flexibility;
  • Excellent demonstrated PC-computer skills and well versed with a variety of software packages for word processing (MS Office), spreadsheets and database management. Knowledge of salesforce.com as well as Project management software a plus;
  • Exceptional communication and interpersonal skills.

About Us:
Biocom is the premier life science industry association representing more than 1,200 member companies throughout California. The association focuses on initiatives that positively influence the growth of the life science industry, including capital formation, public policy, workforce development, group purchasing, and scientific discovery and development. 

To apply for this position, please submit your cover letter and resume to biocomhr@biocom.org.