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Senior Project Coordinator

Reports to: Director of Workforce Strategy and Innovation

Position Summary: This position will be an integral member of Biocom Institute’s program department. This position requires an individual who shows initiative, exercises independent judgment, strong organizational and analytical skills, multitasks, with exceptional communication and interpersonal skills. The individual must have project management and administrative support skills with knowledge of administrative procedures and processes and a demonstrated background supporting management and staff and interfacing with various levels of audiences including Board members and the public. This individual will be intimately involved in many of the key projects under the purview of Biocom Institute and must be able to manage sensitive business information in a professional and trustworthy manner. Must have a passion for the Life Sciences.

Key Duties & Responsibilities:

  • Assist Manager of Instruction and Curriculum with coordination of training, scheduling, and follow-up teacher training programs;
  • Coordinate scheduling and tracking of lab equipment for teacher training programs;
  • Provide support with pre, during, and post program logistics;
  • Provide administrative support and project coordination for Biocom Institute;
  • Plan and coordinate related on-site and off-site meetings, events, and trainings involving multiple external participants;
  • Provide support for meetings, including, but not limited to organization, equipment testing, meeting set-up and clean-up, meals, and preparation and distribution of information;
  • Prepare, edits, proofreads, and processes a variety of routine to complex documents and marketing materials for internal and external stakeholders.

Qualifications:

  • Associates Degree required; Bachelor’s degree preferred;
  • PMP (project management professional) designation highly desirable;
  • Minimum 5 years’ experience in project management, administrative support or similar discipline;
  • Able to quickly and proactively step in and handle challenging situations. Works with a strong sense of personal accountability and urgency;
  • Ability to make decisions, prioritize workload, and multi-task while maintaining high attention to detail. Drives responsibilities through to their completion. Removes obstacles and eliminates waste.
  • High level of discretion and confidentiality;
  • Must have excellent follow-up and follow-through skills;
  • Excellent interpersonal skills across a range of contacts including high-level executives, board members, members, vendors, staff, and volunteers. Includes effectively employing tact, integrity, confidentiality, diplomacy and flexibility;
  • Excellent demonstrated PC-computer skills and well versed with a variety of software packages for word processing (MS Office), spreadsheets and database management. Knowledge of salesforce.com as well as Project management software a plus; Exceptional communication and interpersonal skills.

To apply for this position, please submit your cover letter and resume to biocomhr@biocom.org.